Privacy

Last updated: 6 November 2026

This page explains what Ainaptic collects when you visit ainaptic.com, subscribe to the newsletter or write to us, who handles it, how long we keep it, and what you can ask us to do. Ainaptic is a small independent publication run from Vietnam. We decide how this data is used, and you can reach us at [email protected].

The short version

• We run no analytics, advertising pixels or cross-site tracking.
• Visitors who are not signed in get no cookies from us.
• The newsletter is sent through Kit, and you join only after you confirm by email.
• We never sell your data or share it with advertisers.

When you read the site

Our hosting provider and our security provider record the technical details that come with every web request: your IP address, the page you asked for, the time, the page you came from and your browser’s user-agent string. We use these only to serve pages, block attacks and fix faults. They are kept for a short period and then discarded.

Our fonts and most images are served from our own server. Some articles show a photo from Unsplash, which its terms require us to load from Unsplash’s own servers; when you open such an article, your browser requests that photo from Unsplash, which receives the technical details above.

Cookies and local storage

We set no cookies on visitors who are not signed in, so there is no consent banner. If you choose a colour mode, that choice is saved in your own browser and never sent to us. Our security provider may set a short-lived cookie to tell people apart from bots, and staff who sign in receive the usual WordPress sign-in cookies.

If you subscribe to the newsletter

We collect your email address for one purpose: sending you the newsletter. When you submit the form:

• We keep a record on our own site of your address, the time you subscribed and the page you used, as proof that you asked to hear from us.
• We pass your address and that page to Kit, the service that sends our newsletter. Kit emails you once to confirm. You are added to the list only if you click the confirmation link.
• Kit records when you subscribed and confirmed, and whether you open each newsletter and which links you click. We use those totals to learn which stories are useful.

To stop sign-up abuse, the form allows five attempts an hour from one connection. For this we turn your IP address into a one-way code and keep that code for one hour. We do not store the IP address itself.

You can unsubscribe at any time with the link in every email, and the newsletter stops at once. Kit keeps a record that you unsubscribed so you are not mailed again. If you want your address erased completely, from Kit and from our own records, write to us and we will do it.

If you write to us

We keep your message and your email address so we can reply, and we delete them once they are no longer needed for that conversation, a correction or a legal claim. Mail sent to an address at ainaptic.com passes through Cloudflare, which keeps a copy for three days so nothing is lost in transit, and is then delivered to our Gmail inbox.

Who else handles your data

These providers process data for us. We give them only what they need for the job:

• Hostinger: web hosting, server logs and the database that holds our subscriber records.
• Cloudflare: content delivery, protection against attacks, and routing of mail sent to ainaptic.com addresses.
• Kit (Kit.com, United States): sending the newsletter and keeping the subscriber list.
• Google: the Gmail inbox that receives our mail, and storage for our backups.

Some of these providers store data in other countries, including the United States. Where the GDPR or UK GDPR applies, these transfers rely on the safeguards in the providers’ data processing terms, such as the EU-U.S. Data Privacy Framework or standard contractual clauses.

We do not sell personal information, and we do not share it for cross-context behavioural advertising. We disclose data to anyone else only when the law requires it.

How long we keep it

• Server and security logs: a short period, set by our providers, then discarded.
• Newsletter records: while you are subscribed. After you unsubscribe we keep only the record that you did, until you ask us to erase it.
• Correspondence: as long as we need it, as described above.
• Backups: our database is backed up daily and old copies are deleted automatically, so an address you remove is gone from our backups within about a month.

Why we are allowed to use it

We send the newsletter because you consented to it, and you can withdraw that consent at any time. We keep logs, records of consent and backups, and answer your messages, because we need to run a secure site and keep proper records. Where the GDPR applies, that is our legitimate interest. We make no automated decisions about you.

Your rights

Wherever you live, you can ask us what we hold about you, ask us to correct or delete it, ask us to stop or limit using it, ask for a copy, and withdraw consent to the newsletter. Write to [email protected]. We will reply within the time the law that protects you requires, and never later than one month.

• Vietnam: the Law on Personal Data Protection (Law No. 91/2025/QH15) gives you these rights, and you may complain to the Ministry of Public Security, which supervises personal data protection.
• UK and EU: the GDPR gives you these rights, plus the right to object to processing and to receive your data in a portable form. You can complain to your national data protection authority; in the UK this is the Information Commissioner’s Office (ico.org.uk).
• California: you can ask what we collect and why, and ask us to delete or correct it. We do not sell or share personal information as the CCPA defines those terms, and we will not treat you differently for asking.

Children

This site is written for adults and is not directed at children. We do not knowingly collect data from anyone under 16. If you think a child has given us their address, tell us and we will delete it.

Security

The site runs over HTTPS. Staff accounts need two-factor authentication, and we record the IP addresses of failed sign-in attempts so we can block repeated ones. If you find a security problem, please tell us at [email protected] before making it public. If a breach puts your data at risk, we will tell you and the authorities as the law requires.

Changes

When this page changes we update the date at the top. If a change affects how we use your address, we will tell subscribers by email before it takes effect.

Contact

Ainaptic, [email protected].